A Distribution List is an easy way to distribute content to multiple recipients by specifying the name of a list stored in the Repository that contains the individual recipients rather than entering each recipient separately into a schedule. A Distribution List can be made available to other users by sharing it or changing its ownership to be managed or published.
You can create a Distribution List to distribute content to multiple recipients at one time. If you have an LDAP data source, you can access Email information that is stored in it by configuring the LDAP Email Setting in the ReportCaster Console Configuration tool. Once configured, you can select email addresses from within the email address book of your company, eliminating the need to type them in manually. For more information on the configuration of this functionality, see LDAP Setting.
For more information on using this feature, see How to Retrieve Email Addresses from an LDAP Data Source.
Before creating a Distribution List, understand what groups or individual users require access to it to determine the folder in which to create it.
The Distribution List window opens, as shown in the following image.
On the ribbon, in the Members group, select the Add New button to specify the email addresses of the recipients (for example, email@example.com for an individual user or #firstname.lastname@example.org for a email server list that contains multiple email addresses). Be careful typing this information because there is no edit checking. The maximum number of email addresses you can specify in a Distribution List is 9999. You can specify a maximum of 800 characters within a single address line.
You can specify multiple email addresses within a single address field. For more information, see Specifying Multiple Email Addresses.
Note: In the Allowed Email Addresses and Domains dialog box in the ReportCaster Console, if the Restrict user input with this list check box has been selected, user input of email addresses is restricted to a list of allowed email domains and addresses.
On the ribbon, in the Members group, select the Add New button to specify the printer using the following format:
Is the name of the printer queue.
Is the host name or IP address of the printer.
Although ReportCaster supports specifying only the print server (host name or IP address), we recommend that you specify both the print queue and print server. (ReportCaster differentiates between the printer queue and the printer server by detecting the presence of the '@' separator.)
Note: In order to use this procedure, LDAP must be configured. For more information, see Using the ReportCasterReport Broker Console.
The Add New Member dialog box displays, as shown in the following image.
The Find dialog box displays, as shown in the following image.
ReportCaster retrieves and displays the specified names from the LDAP data source.
Note: You can select one record at a time or use the Ctrl key to select multiple records simultaneously.
The email recipients are then listed in the Email column on the Distribution List dialog box.