Sharing Content
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How to: |
Each domain in the repository, comes with the private My Content folder. Whenever you create content inside the My Content folder, this content remains private and only visible to you, unless you share it with other users and groups. You can share content in one of two ways:
- Share with all users. This method makes the content available to all users that have access to the domain.
- Share with specific users and groups. This method allows you to choose which users and groups get access to your private content.
In both scenarios you can easily revoke access to your content by unsharing it.
Procedure: How to Share Content with All Users
- In the Resources tree, navigate to a domain of your choice and open the My Content folder.
- In the My Content folder, right-click the item that you want to share, and then click Share.
The Share icon now displays next the default icon, as shown in the following image.
The item is now shared with all users that have access to this domain.
- To unshare the item, right-click it, and then click Unshare.
Procedure: How to Share Content with Specific Users and Groups
- In the Resources tree, navigate to a domain of your choice and open the My Content folder.
- In the My Content folder, right-click the item that you want to share, and then click Share with.
The Share with other dialog box opens.
- In the Search field type the name of the user or group with which you want to share this item.
- Click the correct entity from the drip down list, as shown in the following image.
The name now displays below the Search field. The item is shared.
- Optionally, add more users or groups.
You can narrow your search by clicking an arrow and selecting Users or Groups, as shown in the following image.
- Once you are happy with your choices, click OK.
The icon now indicates that the item is shared. You can unshare it at any time or go back to the Share with others dialog box and edit your choices.
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